The Payroll Game Changer

Articles following on from the conference

Could payroll change the game with time sheets?

Ahh time sheets. They’re just a reactive part of the process of paying for the hours they worked. Aren’t they??

Ian Johnson, CEO of TimeFiler presented at the Payroll Game Changer Conference in February and had a different view.

Ian JohnsonTF

By taking a few key actions, time sheets could be the thing that changes your payroll team from being seen as a cost, to being really valued by managers, HR and senior leaders.

You might be shaking your head but here’s what Ian talked about.

Base Rosters are often created from someone sitting in an office who is trying to juggle work requirements, providing people with work life balance and complying with employment agreements. They often don’t have any real data to go on and so are creating rosters by copying what was done before.

But we know that the rosters in place, often looks very different in reality. People are sick. People change shifts. People work extra hours to make more money. Public holidays complicate things. There are customer peaks and troughs. And all of this changes what people actually work from the original roster.

So here are some things payroll can do:

  1. Provide data to managers doing the rostering on what the working hours actually were the same month last year. Highlight issues that threw out the roster (stat days, Peak sickness times, school holidays etc) so that managers can roster more effectively.
  2. Pull out data on how many people are swopping shifts and provide this to managers for their teams. Perhaps the fostered hours aren’t working and if the roster was changed there wouldn’t be so much swopping and confusion.
  3. Highlight high hours worked not just in a week but in a month. Ian talked about a company in Australia who are having fatigue discussions after seeing people working high hours.
  4. Accidents also increase after people work 42+ hours so payroll could run a report on how many hours people who have had workplace accidents are working.
  5. Reviewing number of consecutive days worked. If your contracts say someone can only work 6 out of 10 days, this could be breached if shifts are swopped over two pay periods so the person works 10 days in a row (5 in one week & 5 in another). Payroll can pick this up.
  6. Under the Health & Safety Act, employers must keep a record of hours of work when working flexibly. Again Payroll can provide this data to managers.

Ian talked about many NZ companies focus on cost saving with a short term focus. By providing data and trend information to your business, Payroll can put themselves in a position of being a valued business partner. Raising issues, managing risk and helping managers be more effective.


TimeFiler offers flexible time and attendance programmes.

If your systems aren’t up to providing the information above, you may want to visit


Timesheets may be seen as a reactive processing tool, but they can be far more powerful and change the game for your payroll team if you use them in the right way.

If you want to hear more about changing the game in payroll you are welcome to sign up to the Payroll Game Changer newsletter by clicking here.

As for  more about the conference just click here!


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This entry was posted on October 23, 2017 by in Payroll and tagged , , , , .
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