Articles following on from the conference
Do you feel tired at the end of the day?
Worried that your payroll deadlines might not be met?
Not sure how you’ll get through everything?
At the Payroll Game Changer conference in February, we explored how you can use the principles of agile to make your payroll flow more effectively and efficiently. If you answered yes to any of the questions above, just read on because Agile might just be the answer you’ve been looking for.
Ming Yii and Dan Teo from Assurity Consulting talked through what agile is. It’s come from the technology sector and is a different way of thinking about processes and projects. There are a number of tools and techniques that you can use if you implement agile into your team, however what we wanted to share today was one of the key concepts from the discussion that several of the Payroll people attending the conference said they were going to try.
The concept is about stop starting… and start finishing.
What often happens during a day is that we switch from task to task doing a little bit of each, rather than working on one thing at a time. This is called Context Switching. At the conference we completed an exercise writing out 3 people’s names. When you write each name separately it feels natural and is quite quick.
Have a go now. Grab a piece of paper and write down 3 of your colleagues names underneath each other. If you time how long this takes it’s a few seconds.
But then try writing the first letter of the first name, then underneath write the first letter of the second name, then underneath the first letter of the third name, then back up to the first name and write the second letter and so on. We timed this and it took most of us 30 seconds to a full minute!! It doesn’t feel natural.
Yet we do it every day at work without realising.
And by doing that we take 3 – 6 times LONGER to complete a task. It’s also tiring. If you in fact work on 20 things in a day but don’t finish any of them – you don’t feel any sense of achievement.
So here are some ideas for stopping context switching:
These are some simple ways to use a couple of the concepts of Agile. If you want to find out more about how Agile could work for your team, then Ming is very happy to have a chat with you. You can get his details by clicking here.
We’ll also be writing a Payroll Agile Part 2 about how you can tackle some of the processes that can slow you down.
If you’d like to keep updated on our posts just click here.